Grant proposal writing - How to design and communicate your project convincingly

Short description

Successful grant proposal writing is fundamental to funding a career in research. There are plenty of national and international funding programmes with different funding schemes. Each scheme has its own context and thematic focus, eligibility and funding rules, submission and evaluation process, as well as evaluation criteria. Thus, the features and aspects of a successful proposal for one funding scheme are naturally different to those for another. However, the process of working out these details is the same for each of the different funding schemes. At the same time, the required skills go way beyond those needed to work out a research idea in detail.

Therefore, this workshop focuses on: a) How to develop your idea for a project into a sound work programme, b) How to match it to the requirements of the funding programme and c) How to facilitate communication with the reviewer by presenting your complex ideas in an easy-to-understand way.

Target group

This training is dedicated to researchers with no or little experience in grant proposal writing. Please bring an idea for a research project.



Participants will obtain a lot of background information on different funding programmes, evaluation processes and potential pitfalls.

Participants can use the RaumZeit toolkit for efficiently developing research ideas into research projects. Using these, they will develop first building blocks for their own grant proposal.



SESSION 1: Funding programmes and how to read the documents (3.5 hours)
• The triangle of projects
• Overview of funding opportunities
• Background information on funding programmes and evaluation processes
• How to read the official documents
• The funding scheme fingerprint

SESSION 2: Developing your idea into a work plan (3.5 hours)
• Elements of a work plan
• The Disney method
• Developing your idea for a research project into a first work plan
• Visualisation of the work plan

SESSION 3: Communicating your project convincingly (3.5 hours)
• Matching your idea to the funding programme of choice
• Communication with the reviewer
• Objectives and how to get the details to make them SMART
• Innovative aspects

SESSION 4: Impact and Budget (3.5 hours)
• Where to put which information in the proposal and how to write about it
• The eagle’s perspective on research projects
• Impact
• Budget calculation
• Coordination of the grant proposal writing process



  • Dr. Sabine Preusse decided to quit academia in 2006 after obtaining her PhD in Astrophysics and moved on to the project management of European Funded Research projects in the Steinbeis-Europa-Zentrum. Besides writing grant proposals and being a project manager in the field of production technologies, she has also trained herself as a business economist (IWW) and a professional business trainer. With this she founded her own company RaumZeit e.K. Coaching Training Beratung in 2011 and is now supporting researchers from all levels and disciplines in grant proposal writing and the implementation of research projects, as well as in the capacity of a professional business coach.

    Instructor photo © Dean Vrakela; website photo © Sabine Preusse